Instructions for the Hiring Department

The Hiring Department will:

  • Submit a request for Federal College Work Study (FCWS) position to the Director of Financial Aid, who will review the job description for compliance. Approved positions will be sent to the Student Employment Assistance office (SEA) to be posted.
  • Interview all interested candidates.
  • Notify SEA when they have chosen a candidate for hire.
  • Ask the student to complete the New Employee Packet for temps and students. A background check/sexual offender check is completed on all candidates for employment at DMACC. If a conviction/convictions are reported on the background check report, there is a procedure to determine whether or not the student will be eligible for employment.
  • Forward all background check forms to Human Resources.
  • Once the student is approved for employment, then the hiring department will work with the student on a start date.
  • Complete an EPAF (electronic personnel action form) that will be routed through to the appropriate levels of approval (i.e. department supervisor, department budget manager, financial aid, student employment, payroll). Once the EPAF has been approved by all, the student may start work.
  • Print/email new employee packet of I-9 and tax forms and have student complete all forms.
  • Train employee on Web Time Entry (electronic timesheet).