Preparing Our Employees

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Your return to DMACC is a partnership. You should not come to any DMACC facility if you answer "YES" to any of the following:​

  • Do you feel ill, have a new cough, shortness of breath, or difficulty breathing?
  • Do you have a fever of 100.4 degrees (regardless of the cause)?
  • Do you have a loss of, or change in, your normal sense of taste or smell (anosmia)?
  • Are you or someone in your household awaiting COVID-19 test results due to a possible exposure or symptoms?
  • Have been exposed to COVID-19 in the past 14 days?
  • Have you have been in close contact with a presumed or confirmed positive case of COVID-19 in the past 14 days?
  • Have you have traveled internationally in the past 14 days?

Please contact your Supervisor immediately if you experience any of the above, even if you are working remotely. 

Additional guidance about possible cases within your household should also be considered. Please refer to the COVID-19 Guide for Employees

DMACC has also committed to making the workplace as safe as possible and employees will also need to assist in maintaining a safe workplace.  DMACC has done the following:

  • Performed COVID disinfectant deep cleaning with a focus on high frequency touch points;
  • Cleaned and disinfected all workstations and accessible offices;
  • Cleaned and disinfected all common areas; 
  • Instituted daily and weekly cleaning protocols utilizing a daily checklist; 
  • Established hand sanitizer stations in areas where soap and water are not nearby;
  • Implemented social distancing actions  and plexi-glass barriers (where requested);
  • Developed training content  including this COVID-19 playbook, training, and checklists;
  • Identified Facility Site Team to design of measures to control the flow of people entering and exiting facilities;
  • Reviewed workstations for social distancing; 
  • Designated entrances and work areas.


Conditions of Work for Employees on Campus

Until the threat of COVID-19 coronavirus subsides, DMACC has adopted the following conditions of work for employees, when present on Campus. 

  1. Employees will refrain from reporting to work when ill and will take the ethical responsibility to notify their supervisor if there is a suspicion of possible exposure or symptoms. 
  2. Employees will receive two (2), double-layer, cloth face masks to be worn indoors when at a Campus facility. Employees may also seek supervisor approval to wear their own face mask or to request an accommodation. Face mask must also be worn outside when within 6 feet of others.  It is the employee's responsibility to clean the face mask and wear the face mask as described in training.  Failure to wear a face covering may result in the employee being asked to leave the facility and other disciplinary consequences. (Refer to the Employee, Conduct, Appearance and Attendance procedure for additional information.) 
  3. There will be routing in designated buildings and work spaces. When there is routing employees will be required to follow routing directions. 
  4. Building entrance doors and many interior doors including restroom entrances will remain open to reduce contact with door knobs where possible.  
  5. Social Distancing will continue to occur. Employees must keep a minimum of 6 feet between each other in the work environment and in common spaces.  
  6. Cleaning of common areas will occur every 2 to 3 hours per day with EPA approved cleaning supplies. 
  7. Employees will be provided with appropriate cleaning equipment/supplies and areas including phones, keyboards, desks, doorknobs, and other work equipment may be wiped down daily.  
  8. Hand sanitizer will be provided throughout the buildings.  Soap and paper towels in the restroom areas will be available. 
  9. Many common areas like lunchrooms and sitting areas will be closed to avoid contamination. Water fountains and coffee pots will be unavailable/turned off. Microwaves and refrigerators will be available in some areas, but not cleans by custodial. If a student or employee uses these appliances, it is their responsibility to clean them thoroughly. Follow posted signage which may indicate to not gather or that capacity is limited in these areas.
  10. DMACC faculty, staff and students must keep beverage containers and any food they bring onto Campus under their control at all times to reduce exposure to others. Employees can bring food and beverages into their workspaces These may be consumed as needed, displacing masks only long enough to take a drink and eat.

These rules are in place to protect employee and student health and safety.  Employees will be fully and completely informed of the above and must conduct themselves accordingly. Employees in violation of Employee Code of Conduct may face discipline up to and including termination.  

When you return, the work environment may be different. Please pay attention to changes, guidance, and protocols. Connect with your supervisor if you have any questions.

Work Space

  • Facility Site Teams have been working to configure buildings to maximize social distancing. You may notice some changes to your work space. Please follow all signage and do not use areas that have been closed, which will vary from building to building.
  • Personal items should be removed from work stations and taken home in order to allow for regular cleaning by employees.
  • Custodial staff perform COVID Daily Cleaning in accordance with the COVID Daily Cleaning Checklist.
  • Work areas will be will be provided with disinfecting wipes or paper towels and disinfecting spray bottles, and hand sanitizer.  Employees should contact their supervisor if they need additional cleaning supplies.
  • Hand sanitizer will be available throughout DMACC facilities.

Closure of Some Common Areas

Doing our part to stop the spread of COVID-19 requires closing some common areas. Until further notice, the following common areas and common use items will be closed/unavailable within DMACC facilities: 

  • Lunchrooms - unavailable for dining/congregating
  • Break Rooms  - unavailable for dining/congregating
  • Coffee Makers - unavailable for usage
  • Water Fountains - unavailable, unless able to use bottle refill station alone 

Signage will be placed on areas and equipment that should not be used. Employees will need to make personal accommodations for these inconveniences.
 
The following appliances will be available with conditions of use:

  • Microwaves, placed in open areas for student and staff usage.
  • Microwaves and refrigerators (for staff/faculty) in smaller rooms limit the number of people in the room to a maximum of 2 people.  Signage stating the limit of 2 people will be placed at the entrance to each room.
  • Vending machines are available.
  • Users must clean the microwaves, vending machines, and refrigerators (handles, keypads, door, inside, etc.) themselves after each usage.  Signage and wipes will be placed by each appliance, stating usage guidelines.

Entering and Exiting the Facility

Several measures have been taken to do our best to ensure your health and safety while you are in our facilities. Be aware that specific entry points may have been established. You will be asked to enter the facility only through designated entrances - these locations will be easily identified and posted. While entering, exiting and moving throughout facilities, practice social distancing of six feet from others and wear a face covering at all times. 

Recommended Practices

  • Avoid gathering when entering and exiting the facility. 
  • Ensure six feet of space between each person while if you are waiting in a line to enter  the facility. 
  • Do not touch entry door handles with an exposed finger(s) or hand. 
  • Do not touch your face before you have had a chance to wash your hands.
     


Employee Responsibility

To ensure the health and safety of all, we need to start working differently and we must work together. Make the commitment to:

  • Read and understand all communications.
  • Follow the processes and guidelines for social distancing, including maintaining a six-foot distance from others.
  • Wear your face mask where required.
  • Participate in cleaning and disinfecting your work areas.
  • Practice proper hand washing and sanitizing.
  • Cough and sneeze into tissues or your elbow.
  • Ask questions and focus on your health and the health of your co-workers.
  • If you experience any symptoms at work: Go home and report it to your supervisor.

Your health is our top priority as we prepare to return to DMACC.  Following guidance from global health experts, we've developed several resources including Safe Colleges training, processes & protocols, and communications.
 

Pay Attention to Signage & Maintain Social Distancing

Routing for walkways will be marked in high traffic areas.  Watch for these markings and proceed as indicated.

Capacity limits may be indicated for some restrooms and other enclosed areas.  Signage will indicate these limits, where needed.  It is important that you pay attention to and heed all posted capacity limits.

Campuses will perform self-audits to ensure that social distancing guidelines are observed. Please practice good social distancing habits to protect yourself and others, and to keep DMACC spaces accessible. 
 

Things to do Before You Return to Work

You will be notified when you should return to work and the steps required to prepare to return to work. In the week before returning to work or on your first day back, you will need to:

  1. Go to Safe Colleges where you will be asked to:
    1. Complete DMACC Face covering training.
    2. Read and acknowledge DMACC's COVID-19 Coronavirus Code of Conduct for Employees.
  2. ​Watch the Safety Protocols Training Video​.
  3. Discuss readiness details regarding social distancing, disinfecting and responsible conduct for your specific location with your supervisor.
     

Work Schedules

Supervisors have options to creating a safe environment under the parameters set out by the Come Back Strong team.  Supervisors are responsible for planning for a safe return and may consider non-traditional work schedules and staggered work times (shifts) to support the 6 feet of separation. For example, a Supervisor may need someone to work 7:30-11:30 in the office and then remotely in the afternoon or vice versa.  Additionally, the Supervisor could consider rotating days of coworkers, one comes in MWF and works from home TTH. Supervisors also must reach out to Jay Tiefenthaler so that employees are equipped with PPE upon return.  Before employees return to work, it is advised that supervisors schedule a walk-through of the work area with Jay.
 

Personal Requirements

  • You will be responsible for social distancing (6 feet) both inside buildings and outside when others are present.
  • Everyone is required to wear a DMACC-provided or approved face covering inside buildings. Face coverings are also expected to be work outside of buildings at all times where you are unable to keep a 6 feet distancing requirement.
  • In some instances, office spaces will have a sneeze guard installed where social distancing may be more difficult.
  • Employees are expected to practice good hand washing. CDC recommends washing hands often with soap and water for 20 seconds and up to 10 times per day, particularly after contacting any object.
     

Face Masks

Upon your return to work, you will be provided two (2) cloth face masks. Employees may wear their own face mask pending supervisor approval. Masks should be double-layer masks and not a face covering (such as a gaiter or bandana.) You will be required to wear this at all times while in DMACC buildings with the following exceptions:

  • For short periods of time when you are eating or drinking
  • When you are alone in an office or room and able to close the door

All employees will be required to wear a face covering/mask until further notice in accordance with COVID Emergency Facemask Procedure.
 

Masking Requirements:

  • Masks are required inside all DMACC facilities. You may remove your mask if you are alone, behind a closed office door.
  • Masks are required outside on any DMACC property when within 6 feet of other individuals.
  • Eye protection (glasses, safety goggles or face shield) is required in addition to the face mask when unable to maintain six feet of social distancing.
  • Face Shields may be used in addition to face masks and not instead of them.  Faculty in some programs with needs to wear shields should consult their supervisors and DMACC has purchased some for this purpose. CTE faculty (pre-approved by Deans/Provosts) will be permitted to wear face shields without a mask only if the faculty member can remain at least 13 feet away from other individuals.

 

Issues with Face Coverings

Any employee who has a concern about wearing a face mask due to a health or other concern should contact their supervisor. The supervisor should work with the employee and DMACC Human Resources to determine the appropriate accommodation for the employee.


 

Responding to Symptoms or Contact of COVID-19

  • Self-monitor your health daily. If you feel ill, do not come to work (or leave work) and notify your Supervisor immediately.
  • For severe symptoms, follow emergency medical process; Symptoms include:
    • Cough, shortness of breath, fever, chills, repeated shaking with chills, muscle pain, headache, sore throat or loss of taste or smell.
  • Report any exposure or confirmed cases to your Supervisor.
  • If you or someone in your household are tested for COVID-19 due to exposure or illness, have been directly/possibly exposed to a positive case of COVID-19, have been asked to quarantine​ - contact your Supervisor.

  
Helping Employees Manage Their Own Health

DMACC Employees should not come to a DMACC Campus or Center if they answer "YES" to any of the following:

  • Do you feel ill, have a new cough, shortness of breath, or difficulty breathing?
  • Do you have a fever of 100.4 degrees (regardless of the cause)?
  • Do you have a loss of, or change in, your normal sense of taste or smell (anosmia)?
  • Are you or someone in your household awaiting COVID-19 test results due to a possible exposure or symptoms?
  • Have been exposed to COVID-19 in the past 14 days?
  • Have you have been in close contact with a presumed or confirmed positive case of COVID-19 in the past 14 days?
  • Have you have traveled internationally in the past 14 days?

Supervisors should stress that DMACC prioritizes the health and safety of its employees. Individuals should not be afraid to stay home if they feel unwell or believe they may have been exposed. DMACC supervisors and Human Resources staff will work with employees to navigate and resolve issues to the best of their ability.

 

COVID-Related Case Protocol

The following flowcharts and resource guides have been updated over the last several months to include DMACC's process for addressing illness, exposure, secondary exposure, and testing. Please follow the flowcharts and guides to determine if and when a DMACC Incident Report is needed. If you have any questions, please contact Jay Tiefenthaler or email Come Back Strong: comebackstrong@dmacc.edu.

  • If a DMACC Student reports: Faculty should follow the Faculty Flow Chart for Students using the resources provided in the Faculty Resource Documents.

  • If a DMACC Employee reports: Supervisors should follow the Supervisor Flow Chart for Employees using the resources provided in the Supervisor Resource Documents.

  • If the guidance within the flowcharts has determined that a DMACC Incident Report should be completed, make sure to gather information from the impacted individual in order to provide a detailed report.

  • DMACC has developed a Presumed or Positive Case Protocol that outlines the steps that will be taken to respond to a presumed or confirmed positive case of COVID-19. Your health and safety are our first priority. If a presumed or a confirmed positive case may have impacted you, you will notified in a timely manner and provided directions on next steps, which may include staying home for a certain period of time.
  • Employees who have been isolating at home due to a confirmed or presumed positive case of COVID-19, must work with DMACC Human Resources to determine their appropriate date for returning to campus and the approved leave to be taken.

 

Mental Health and Wellbeing

If you are worried about your mental health and wellbeing, you are not alone. These are challenging times, and we are all struggling with different circumstances. When many things feel uncertain or out of our control, one of the most effective ways we can manage stress and anxiety is to focus on the actions that are within our control.

We should all make time to take care of our mental health. Below are some proven ways you can care for your mental health and wellbeing during challenging times.

Control what you can

  • Arm yourself with medical information from reputable sources.
  • Understand what the company is doing to create a safe working environment – and follow the guidelines.
  • Take proper precautions, such as washing your hands and maintaining social distance.
  • Limit your news consumption, including social media.
  • Manage your technology – turn off distracting notifications, use “do not disturb" mode.

Prioritize self-care

  • Get plenty of sleep.
  • Eat healthy, well-balanced meals.
  • Take regular work breaks.
  • Move, stretch and exercise whenever possible.
  • Practice mindfulness – focus your attention  on the present moment by taking deep breaths or meditating.

Do things you enjoy — relax and distract yourself!

  • Read a book or listen to an audiobook.
  • Unwind with music or a podcast.
  • Try a new recipe.
  • Create art, do crafts, or build something.
  • Learn a new skill; take an online course.
  • Get some fresh air -- sit outside or go for a walk or a bike ride.

Connect with others

  • Talk regularly with family, friends and  co-workers.
  • Talk about your fears and concerns with someone you trust.
  • Express gratitude; offer someone help, if you can
  • Don't forget to laugh!
  • Share tips with your co-workers about what's working for you – ask them to do the same.

 

Employee Benefits

For those DMACC employees who are eligible for benefits, there are resources available to assist with health and well-being issues you may be experiencing during these challenging times.  Listed below is information you may find useful, including links to documents providing details necessary for you to explore these resources.

Employee Assistance Program (EAP)

As a link, you will find the brochure for the EmployeeConnect Employee Assistance Program (EAP). Through Lincoln Financial Group, there are resources available to provide guidance and support for any challenges you may be experiencing. Services can be provided by phone at 888-628-4824 or by following the directions listed on this brochure. Online resources are available by visiting GuidanceResources.com if you prefer this option. Two additional brochures are available through the following link that share information specific to COVID-19 resources through Lincoln Financial Group and also helpful suggestions regarding self-care:

EAP COVID-19 Self Care

EAP COVID-19 Resources

EmployeeConnect - Employee Assistance Program
 

Summary of Benefits and Coverage (Medical Plan)

DMACC Wellmark Summary of Benefits and Coverage (SBC) summarizes the key features of your policy such as a description of the coverage, deductible amounts, cost-sharing obligations and coverage limitations and exceptions.

Doctor on Demand (Virtual Visits)

Through the DMACC Wellmark Health plan, Doctor on Demand which is also referred to as telemedicine, is available for virtual health care visits.  As a link, you will find the brochure with instructions to access this benefit.  During COVID-19, cost sharing is waived for these visits for a time period identified by Wellmark.
 

Preparing for Our Work Together

Collaboration and teamwork are one of the keys to success at DMACC. We should all think about how we can best support our colleagues, students, our custodial and facilities teams, and the college community as a whole. Below are some ways that we are asking for you to help keep DMACC safe and healthy.
 

Support and Maintenance of Cleaning Protocols

In order to ensure a clean, healthy and safe work environment, we must work together and make the commitment to: clean your workspace including tools, computers, keyboards, desks, phones, chairs and other personal items on a regular basis.  Take personal possessions home and reduce the number of items on and around your workspace.  

 
While custodial staff will continue to perform COVID Deep Cleaning, Daily Cleaning, Quick Cleaning, and Restroom Cleaning procedures based on CDC guidelines, additional care should be taken to wipe down commonly used surfaces. Before starting work and before you leave any room in which you have been working, you must wipe down all work areas. This includes any shared-space location or equipment (e.g. copiers, printers, computers, A/V and other electrical equipment, desks and tables, light switches, door knobs, etc.).  Cleaning supplies provided by DMACC are the property of the College and should not be removed from College grounds. Removal of materials and supplies for personal usage may be subject to disciplinary actions.

Meetings, Events, Travel & Other Activities

Social Distancing During Meetings

  • When possible, do not conduct face-to-face in-person group meetings. 
  • Utilize conference calls/virtual only meetings to conduct group meetings. 
  • If you need to connect in-person, follow social distancing guidelines to allow for six feet of separation between you and other people.   

In-Person Visit Guidelines

An off-site meeting may include meetings with business, schools, or other external partners. Before scheduling a visit, consider the following:

  • Is a physical site visit mandatory to be able to execute the task or can the meeting take place virtually? 
  • Has the business/site had any confirmed case of COVID-19 in the last 14 days? 
  • Do you need permission from the business/site to proceed with the site visit?
  • Have you discussed your travel decision with your immediate supervisor?

If an in-person visit is required, please follow the practices listed below:

  • Avoid public transportation where possible; if in personal vehicle, drive separately to maintain social distancing
  • Wear approved face mask at all times. 
  • Maintain social distancing at all times and practice frequent handwashing. 
  • Ensure you have the appropriate personal protective equipment, including approved face mask and hand sanitizer. 
  • Use non-contact greetings: No handshakes or other personal contact. 
  • Understand and follow the business/site protocols.
     

Participating in Community Events on Behalf of DMACC

Employees may participate in community events on behalf of DMACC with approval from their supervisor so long as the

  • Travel
    College sponsored travel is currently on hold. Please consult with your supervisor before making any future travel plans.
  • Social Distancing on Public Transportation
    Individual commuting to and from work is preferable; however, when using transportation that is public or provided by a third party, you should practice social distancing. 
    • Wear a face mask at all times while using public transportation service. 
    • Allow appropriate space from other passengers — every other seat, every other row (six feet of separation is recommended). 
    • Do not use public transportation if you suspect you are sick or if you have symptoms such as fever, difficulty breathing or have been in contact in the last 14 days with other people who have been presumed or confirmed as a positive case for COVID-19. 
  • Staying Healthy Outside of DMACC
    The CDC outlines steps for individuals to protect themselves and others from COVID-19. The CDC shares that the best way to prevent illness is to avoid being exposed to this virus. Everyone should
    • Wash hands often with soap and water for at least 20 seconds. Use hand sanitizer that contains at least 60% alcohol when soap and water is not available.
    • Avoid touching eyes, nose, and mouth with unwashed hands.
    • Avoid close contact with people who are sick, even inside your own home.
    • Put distance between yourself and other people outside of your home (at least 6 feet.
    • Cover your mouth and nose with a double-layer cloth face mask when around others. Continue to social distance even when wearing a mask. A face mask is not a substitute for social distancing.
    • Clean and disinfect commonly touched surfaces at home using EPA approved disinfectants.
    • Monitor your health and be alert for symptoms. Follow CDC and local guidance if symptoms develop.
    • For more information, visit the CDC webpage Prevent Getting Sick.

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Resources and FAQ